Biometric Attendance System Vs Manual Maintenance

All organizations, whether big or small, are constantly exploring every possible way to increase their revenues and regulate their costs. Every organization uses time attendance mechanisms to record the time and duration of work done by their employees. It helps them determine employee productivity. Attendance maintenance not only helps an organization determine the working hours of an employee but also helps them determine when an employee is not working. This data is also helpful to calculate the overall productivity of the team and arrive at effort estimations for future projects. The prime motive of a time attendance system is to help organizations to cut their labor cost, improve compliance and thus enhance overall control.

Size and specific requirements of an organization help determine the kind of tools it should use to record the attendance and other activities of their employees. Some implement a biometric attendance system like a fingerprint attendance scanner while others follow a manual system to maintain attendance. However, in today's world, a manual system of attendance maintenance is suggested only for organizations having very few employees.

Manual Attendance Maintenance

The primary requisite for being able to sustain a manual system for maintenance of attendance is to ensure they have dedicated, efficient and skilled HR personnel. He/ she is the person who would be logging in the attendance and work hours of the employees. This kind of system generally uses paper punch cards and punch machines to track the attendance and working hours of an employee. Such a system involves a lot of meticulous work and can take up several work days to be able to arrive at the correct total of the working hours of each employee. Such data is then passed on to the payroll department. But one can never be 100% sure if the data is completely accurate.

Biometric Attendance Maintenance

On the other hand, an automated time and attendance maintenance system like a biometric attendance system is certainly more accurate in comparison to the manual methods. Also extracting data from such an automated system is quick and efficient. Biometric Attendance uses physical characteristics like fingerprints, iris, face, etc. for identification of employees. Few of the tracking mechanism used for biometric attendance tracking systems include magnetic stripe cards, electronic tags, barcode tags, finger recognition, and touch screens.

Reasons Why A Time Attendance System Is The Right Choice For Your Business

A biometric time attendance system is better because of :

1) Security- Biometric attendance systems are secure. It requires the manual presence of an employee to work. So malpractices like buddy punching and time theft can be kept at bay. And this can directly convert to a huge amount of money saved!

2) Accuracy - Security and accuracy go hand in hand. Apart from buddy punching and time theft, an incorrect calculation of employee working hours could also cost the company dearly. Along with automation, biometric attendance maintenance also brings with it an unparalleled accuracy to your workforce and payroll management. It gives your organization the power to monitor tardiness, overtime, breaks, holidays, advance leaves planning and declaration, holiday hours, etc. This is a win-win situation for both the company and for the employees who will have a trust that their work is being recorded fairly and correctly.

3) Efficiency - Organizations who maintain manual attendance management system may end up spending hours (or even days) in calculating the employee work hours. So you can actually say efficiency is going for a toss. But when an organization can have a software program for the same, it can get such data calculated within minutes. This can leave the HR department with a whole lot of time, and imagine what wonders that one can achieve with it!

4) Ease - Automated biometric attendance software is both easy to use and easy install. Employees can register their attendance with just fingertip touch and management can pull attendance reports with just a click! Can't get easier right?

5) Compliance - Compliance is sort of a cumulative benefit of the four points above. We all know compliance is the reason a company needs to maintain attendance records. One incorrect calculation is all you need to get into an ugly legal battle with your employee and the labor organization. This definitely can hamper the reputation of your business too. Having a biometric record can save you from such uncomfortable situations.

CuckooTech

Now that you agree about how much benefits a time attendance software can bring to your organization and have made up your mind to install a biometric attendance system, we can assure you that CuckooTech is your best bet. CuckooTech is great value for your money, and also suitable for the global workforce needs of the 21st century.

But, if are still not absolutely sure, do not wait, call them at +91 022 4036 5432 to schedule a quick and free demo!